Project Officer Assistant

Job Title: Project Officer Assistant 

Purpose/objective of the position:
The Project Officer Assistant is a direct support to the overall execution of the funded project of INTERSOS Hellas. He/she is expected to act as a focal point for the support to the Project Officer in compiling reports, proposals documentation and the monitoring of the implementation as requested. Moreover, the PoA will support administrative and Human Resources tasks, while she/he track and monitor specific indicators related to the project. He/she is expected to be honest and transparent and keep the necessary level of confidentiality on information acquired on the job.

Management and Programme Quality
Collect Data for compiling of reports to submit to Senior Program Manager and Project Officer.
Ensure the file/knowledge management of the office of Larissa is maintained as per specific guidelines of the Project Officer.
Contribute to the preparation for audit/check exercises.
Maintain relations with service providers, according to the needs of the office.
Oversee dissemination of information to staff in relation to specific requirements for the management of the office.
Assume primary responsibility for the daily project management and implementation, and ensure compliance with INTERSOS Hellas procedures, project donor agreements and project proposals, particularly expected results, outputs and activities in accordance with log frames and timeframes and notify the supervisor immediately as issues arise.
Compile a specific work plan so as to integrate measurable indicators and benchmarks to present for progressive reporting to the donor.
Support in creation of project access criteria to disseminate to INTERSOS Hellas staff able to identify participants
Support to the project planning, budgeting and oversee implementation and budget expenditures to ensure effective use of resources against planned activities and expected outputs.

Monitoring and Reporting
Provide regular progress reports to Senior Program Manager and Project Officer as well as other focal points where required
Provide necessary data as requested so as to facilitate external reporting in relation to the population hosted, and other data with a focus on clarifying and breaking down aggregated data.
Support with the compiling of internal reporting tools
Compile requested reports for internal and donor use
Compile weekly/monthly data reporting for donors or as often is requested

Finance and Administration
Comply with all established procedures for financial management.
Provide support to the Project Officer that the dedicated budget is spent adequately and in a timely manner
Support the Project Officer in ensuring staff in Larissa follows administration procedures.
Operate within budget lines assigned to the specific endeavour.

Human Resources and Personnel Management
Ensure the creation and maintaining of respectful and positive working relationships, which allow for the effective implementation of all activities.

Logistics and Procurement
Collaborate closely with the logistics team for the running of small procurement procedures in Larissa or collecting/disseminated required documentation for national procurement processes.

External Relations Oversee the maintaining of day to day relations with the relevant service providers

Other
Perform other tasks and duties as required in order to ensure a correct implementation of project activities

Reporting Requirements
As per main duties outlined above the Project Officer Assistant is responsible for:

Reporting to Senior Project Manager and Project Officer and anywhere else required, with agreed frequency
Attending General Meetings in Larissa and any other location required by the Project
Providing Operational reports as necessary

As per required the PoA should be copied in relation to: 
- General Team issues
- Office Management Issues
- Planning matters
- Reporting requirements
- Human resource matters for Thessaloniki staff leave, absence, illness, other business.
- Relevant Procurement issues

Professional Experience & Skills

- Bachelor's Degree Mandatory, Master's in Project Management or any related field would be considered an asset 
- At least 2 years’ experience working in the Humanitarian Greek context
- Experience in Project Cycle Management
- Ability to set high standards for quality of work and quick adaptability and flexibility
- Ability to manage human, technical, administrative and financial resources.
- Excellent written and spoken Greek and English are essential
- Ability to work under pressure and good stress management skills
- Strong organizational and problem-solving skills with analytic approach
- Good computing skills 

How to apply:
If you wish to apply for the above position, please submit your CV along with a Cover Letter in English, not later than October 25, 2020. All applications will be treated with the strictest confidence. Only shortlisted candidates will be contacted for an interview appointment. Order or priority will be held and the identification of candidate could take place before the vacancy's ending date.