HR Administration Officer (Ref: SIH/HRADO023)

Who do you want to become?

Are you our Future Leader? Are you ready to realize your potential? Are you searching for a real purpose and not “just another job”?

At the Sani/Ikos Group we take hospitality very seriously. As we expand with new Resort openings on an almost annual basis, our core purpose remains the same; encouraging guests to experience the Μagic of togetherness as the World’s Leading Family & Beach ResortTM.

Whether you’re looking for a strong career path in the hospitality industry, to learn new skills that will set you apart from the competition or to develop meaningful relationships and grow personally and professionally, our safe, strong, and sustainable environment might just be the perfect place for you.

HR Administration Officer (Ref: SIH/HRADO023)

Job Information
Office Location: Resort Premises | Halkidiki, Greece
Department: Human Resources
Contract: Full Time / Permanent

General Purpose of the Role
As an HR Administration Officer, your main role is to ensure a smooth and positive pre-boarding, on-boarding and off-boarding experience for all seasonal employees. By holding this position, you understand that your contribution is vital to the general employee experience we want our colleagues to feel from the first moment they interact with Sani/Ikos Group. You are undoubtedly an ambassador of the service excellence we want to provide to our colleagues so that they feel they are valued, well treated and looked after.

Your main responsibilities

• Request Job Offer acceptances of candidates from HR Coordinator to start the creation of the employees’ folders
• Liaise with local authorities to organize in a timely and well-organized manner the hiring of foreign employees (professional and students)
• Request all necessary hiring documents from future seasonal employees
• Upload registration of new hires in HRM system (Pylon)
• Keep regular contact with new hires and repeaters to update any pending documents
• Collaborate closely with the HR Coordinator to organize the arrival of seasonal employees (date & time)
• Collect signed contracts, GDPR compliance forms from seasonal employees & training attendance declarations from each student
• Coordinate employee onboarding and help organize training modules & development initiatives
• Upload confirmed registrations of active employees in HRM system (Pylon) and Ergani
• Create Timer Cards for all new joiners and distribute old timer cards to repeaters
• Manage termination paperwork and procedures (dismissal certificates, exit lists etc.) and proceed with submission of dismissals in Ergani system
• Assist employees to file their re-hiring applications for next season
• Manage administration paperwork in case of resignations
• Organize exit procedure in terms of the unemployment benefits process and send to OAED so as for every seasonal employee to be able to receive unemployment allowance
• Organize Labor Doctor’s Visits during the season
• Inform payroll team about sickness leaves
• Upload Weekly Schedules & Work Accidents in Ergani

• Bachelor’s degree in Human Resources, Tourism or Business Administration would be an advantage
• Fluency in English
• Excellent knowledge of MS Office - excellent knowledge of MS Excel is essential
• Knowledge of Ergani is essential
• Knowledge of HRM systems (Pylon etc.) would be an advantage
• Strong interpersonal and communicative skills
• Organizational and time management skills
• Capable to work productively under pressure and with strict deadlines
• Prioritization and Multitasking performance skills
• Team working skills
• Reliable and capable to handle sensitive information
• Capable of maintaining confidentiality
• Previous experience in a similar position would be much appreciated

• Becoming a member of an organization that cares about its people, the environment and the local communities.
• Have room to grow and develop via numerous opportunities for learning, professional development and career advancement.
• Certainly not “just another job”, but a place where people connect for life, and the work that they do means so much to both guests and colleagues alike.
• Job safety and security in a continuously expanding and dynamic organization.
• Competitive remuneration package.